Bylaws
The Bylaws of the Nathaniel Durant Jr Chapter of the Phylaxis Society
Article I
Jurisdiction
The jurisdiction of the chapter is co-extensive with that of the Most Worshipful Prince Hall Grand Lodge of South Carolina. This chapter shall be known and hailed by the title possessing all power and privileges of a subordinate chapter, holding an unclaimed authorization of authority duly granted by the Phylaxis Society, and to whose constitution laws, and edicts implicit respect and obedience shall be paid by all members of this chapter.
Article II
Name
The name of this chapter of the Phylaxis Society shall be the Nathaniel Durant Jr Chapter. Nathaniel Durant Jr Past Grand Master of The Most Worshipful Prince Hall Grand Lodge of South Carolina was the first Grand Master to actively support the mission of the society and gave approval for a chapter of the Phylaxis Society to be opened in the great state of South Carolina.
Article III
Meetings
Section 1. The stated meetings are quarterly, held on a Saturday in the months of January, April, July and October. The time and place of the meeting are specified by the President in the notice of the meeting.
Section 2. Due and timely notice is given to all members of the time and place of meetings.
Section 3. The annual meeting is the October meeting, at which time the Society Shall receive and approve all reports to the society and elect and install officers in addition to the regular business of the quarterly meeting.
Section 4. A quorum for the dispatch of business is seven members entitled to vote.
Article IV
Order of Business
The following is the order of business at Stated Meetings.
1. Reading of minutes for confirmation.
2. Reading of Treasurer's Report
3. Action on applications for Membership
4. Unfinished business
5. New business
6. Program
7. Break/Individual Committee Meetings
8. Committee Reports
9. Reading of rough minutes for correction.
The presiding officer shall have the option to change the order of business, if circumstances deem it necessary.
Article V
Officers
Section 1. The officers are President, First Vice-President, Second Vice-President, Treasurer and Secretary.
Section 2. All officers are elected by ballot, and by a majority of the members present, at the annual meetings. Length of term is twelve months.
Article VI
Duties of Officers
Section 1. The President shall preside over all meetings of the chapter, and enforce due observance of the laws of this Chapter, see that all officers discharge their duties; convene over special meetings deemed necessary; appoint all committees, whose appointment are not otherwise provided for, have the deciding vote in all cases of a tie. He shall be exempted from all dues and assessments during his term of office.
Section 2. The duty of the First and the Second Vice-President is to assist the President in the government of the Society, and in his absence, to preside, according to seniority, unless, through courtesy they relinquish the right of presiding to a past President present. But, in no case is the Society convened unless either the President or one of the Vice-Presidents is present.
Section 3. The Treasurer keeps an exact account of all the funds of the Society, and all scrip and certificates of stock, and all titles of property belonging to the Society. He pays all orders signed by the President and countersigned by the Secretary. He reports the state of the funds at the regular meeting in April and October in each year. He submits his books to inspection whenever required by the President or the Society.
Section 4. The Secretary issues all necessary summonses for meetings when required by the presiding officer. He keeps a record of all the proceedings of the Society which may be committed to paper, and inserts the names of attending Members and visitors. It is his responsibility to receive, record and respond to all correspondence received by the Society, and to distribute the printed material of the Society. He receives all monies due the Society and forthwith pays them over to the Treasurer, taking his receipt for the same. He makes out the annual report to the Grand Lodge and provides it to the President for transmission. He shall keep accurate record of the membership of the Society and shall make report at the First Quarterly Meeting of those members who have not paid their dues.
Article VII
Membership
Section 1. Master Masons may make application for Regular membership on the standard Research Society Application form, and present satisfactory evidence of their qualifications; that of being in good standing in a Masonic lodge under the jurisdiction of the Most Worshipful Prince Hall Grand Lodge of South Carolina and being a member of the Phylaxis Society.
Section 2. Master Masons desiring to join the Chapter may do so by paying the required fee to join the Phylaxis Society which is $35 to the Chapter. At which time the Chapter will submit the application and the required fee to the Society on behalf of the member.
Section 3. Master Masons not in good standing with their lodges are not eligible to join the Chapter.
Article VIII
Dues
Section 1. There is no application fee upon application to the Society. All members of the Society shall pay annual dues of $20.00
Article IX
Rules of Order
Section 1. When the presiding officer takes the chair, every officer and member immediately takes his place and observes strict order and decorum.
Section 2. No member speaks until he first rises and respectfully addresses the presiding officer; nor does he speak more than twice on any subject, unless to explain or by permission from the chair.
Section 3. All questions of order are decided by the presiding officer, without appeal to the Society.
Section 4. No motion is entertained until seconded, and no debate is allowed thereon until it is stated by the presiding officer.
Section 5. When a question is under debate, no motion is received but to postpone, indefinitely or to a time certain, to refer, to substitute, or to amend, which motions are always in order, and take precedence in the order named.
Section 6. All questions before the Society not otherwise particularly defined are decided by a majority of the Society.
Section 7. No person is permitted to leave the room during the session of the Society but by permission of the presiding officer.
Section 8. No officer leaves his seat except it is in the discharge of his official duties.
Section 9. No brother moves his place, nor is any Member or visitor permitted to enter, at any time during the opening or closing of the Society, or the reading of the minutes.
Section 10. If any Member or visitor is guilty of indecorum during the session of the Society, the President may, at his discretion, reprimand or exclude him from that meeting of the Society.
Section 11. All members of the Society are to be provided a copy of the bylaws and any revisions and should be familiar with them at all times.
Copyright ©2012
The Bylaws of the Nathaniel Durant Jr Chapter of the Phylaxis Society
Article I
Jurisdiction
The jurisdiction of the chapter is co-extensive with that of the Most Worshipful Prince Hall Grand Lodge of South Carolina. This chapter shall be known and hailed by the title possessing all power and privileges of a subordinate chapter, holding an unclaimed authorization of authority duly granted by the Phylaxis Society, and to whose constitution laws, and edicts implicit respect and obedience shall be paid by all members of this chapter.
Article II
Name
The name of this chapter of the Phylaxis Society shall be the Nathaniel Durant Jr Chapter. Nathaniel Durant Jr Past Grand Master of The Most Worshipful Prince Hall Grand Lodge of South Carolina was the first Grand Master to actively support the mission of the society and gave approval for a chapter of the Phylaxis Society to be opened in the great state of South Carolina.
Article III
Meetings
Section 1. The stated meetings are quarterly, held on a Saturday in the months of January, April, July and October. The time and place of the meeting are specified by the President in the notice of the meeting.
Section 2. Due and timely notice is given to all members of the time and place of meetings.
Section 3. The annual meeting is the October meeting, at which time the Society Shall receive and approve all reports to the society and elect and install officers in addition to the regular business of the quarterly meeting.
Section 4. A quorum for the dispatch of business is seven members entitled to vote.
Article IV
Order of Business
The following is the order of business at Stated Meetings.
1. Reading of minutes for confirmation.
2. Reading of Treasurer's Report
3. Action on applications for Membership
4. Unfinished business
5. New business
6. Program
7. Break/Individual Committee Meetings
8. Committee Reports
9. Reading of rough minutes for correction.
The presiding officer shall have the option to change the order of business, if circumstances deem it necessary.
Article V
Officers
Section 1. The officers are President, First Vice-President, Second Vice-President, Treasurer and Secretary.
Section 2. All officers are elected by ballot, and by a majority of the members present, at the annual meetings. Length of term is twelve months.
Article VI
Duties of Officers
Section 1. The President shall preside over all meetings of the chapter, and enforce due observance of the laws of this Chapter, see that all officers discharge their duties; convene over special meetings deemed necessary; appoint all committees, whose appointment are not otherwise provided for, have the deciding vote in all cases of a tie. He shall be exempted from all dues and assessments during his term of office.
Section 2. The duty of the First and the Second Vice-President is to assist the President in the government of the Society, and in his absence, to preside, according to seniority, unless, through courtesy they relinquish the right of presiding to a past President present. But, in no case is the Society convened unless either the President or one of the Vice-Presidents is present.
Section 3. The Treasurer keeps an exact account of all the funds of the Society, and all scrip and certificates of stock, and all titles of property belonging to the Society. He pays all orders signed by the President and countersigned by the Secretary. He reports the state of the funds at the regular meeting in April and October in each year. He submits his books to inspection whenever required by the President or the Society.
Section 4. The Secretary issues all necessary summonses for meetings when required by the presiding officer. He keeps a record of all the proceedings of the Society which may be committed to paper, and inserts the names of attending Members and visitors. It is his responsibility to receive, record and respond to all correspondence received by the Society, and to distribute the printed material of the Society. He receives all monies due the Society and forthwith pays them over to the Treasurer, taking his receipt for the same. He makes out the annual report to the Grand Lodge and provides it to the President for transmission. He shall keep accurate record of the membership of the Society and shall make report at the First Quarterly Meeting of those members who have not paid their dues.
Article VII
Membership
Section 1. Master Masons may make application for Regular membership on the standard Research Society Application form, and present satisfactory evidence of their qualifications; that of being in good standing in a Masonic lodge under the jurisdiction of the Most Worshipful Prince Hall Grand Lodge of South Carolina and being a member of the Phylaxis Society.
Section 2. Master Masons desiring to join the Chapter may do so by paying the required fee to join the Phylaxis Society which is $35 to the Chapter. At which time the Chapter will submit the application and the required fee to the Society on behalf of the member.
Section 3. Master Masons not in good standing with their lodges are not eligible to join the Chapter.
Article VIII
Dues
Section 1. There is no application fee upon application to the Society. All members of the Society shall pay annual dues of $20.00
Article IX
Rules of Order
Section 1. When the presiding officer takes the chair, every officer and member immediately takes his place and observes strict order and decorum.
Section 2. No member speaks until he first rises and respectfully addresses the presiding officer; nor does he speak more than twice on any subject, unless to explain or by permission from the chair.
Section 3. All questions of order are decided by the presiding officer, without appeal to the Society.
Section 4. No motion is entertained until seconded, and no debate is allowed thereon until it is stated by the presiding officer.
Section 5. When a question is under debate, no motion is received but to postpone, indefinitely or to a time certain, to refer, to substitute, or to amend, which motions are always in order, and take precedence in the order named.
Section 6. All questions before the Society not otherwise particularly defined are decided by a majority of the Society.
Section 7. No person is permitted to leave the room during the session of the Society but by permission of the presiding officer.
Section 8. No officer leaves his seat except it is in the discharge of his official duties.
Section 9. No brother moves his place, nor is any Member or visitor permitted to enter, at any time during the opening or closing of the Society, or the reading of the minutes.
Section 10. If any Member or visitor is guilty of indecorum during the session of the Society, the President may, at his discretion, reprimand or exclude him from that meeting of the Society.
Section 11. All members of the Society are to be provided a copy of the bylaws and any revisions and should be familiar with them at all times.
Copyright ©2012